ArtFlow Pro — Full-Stack Art Gallery SaaS Platform for Artists & Galleries
ArtFlow Pro – Streamline the Artwork Sales
ArtFlow Pro was the creation of Orbilon Technologies, a fully featured art gallery SaaS platform that brings artists and galleries together in one unified system. Using Angular, ASP.NET Core, Flutter, and Firebase, ArtFlow Pro manages the whole process, from artwork inventory and consignment management to AI-generated marketing descriptions and multi-platform eCommerce synchronization.
The product went live in July 2023 and is being used by artists and galleries. The client has given a 5.0/5.0 score on Clutch.
Project Overview
| Field | Details |
|---|---|
| Client Type | Media & Software Company (Australia) |
| Duration | July 2023 |
| Platforms | Web App + iOS & Android Mobile App |
| Tech Stack | Angular · ASP.NET Core · Flutter · Firebase · Stripe |
| Clutch Rating | 5.0 / 5.0 |
The Challenge
The client needed one platform to:
- Give artists a central hub to manage their entire artwork inventory and pitch work to galleries.
- Allow galleries to receive, review, accept, or decline artwork proposals and manage consignments.
- Automatically sync artwork listings across WooCommerce, Shopify, Wix, Squarespace, and SquareUp simultaneously — and remove listings from all platforms the moment a piece sells.
- Auto-generate legally-binding PDF consignment agreements when artworks are dispatched.
- Use AI to help artists write short, marketing, and social media descriptions from artwork images.
- Enable artists and galleries to post directly to Facebook. Pages and Instagram with real-time engagement tracking
- Support a freemium. subscription model (Free and Pro plans, monthly and yearly) with Stripe.
What We Built: Web App Features
a. For Artists
- Artwork Inventory Management — Full CRUD with filtering by art type, status, gallery, and series; each artwork has short, marketing, and social descriptions.
- AI Description Generator — Generates short, marketing, and social media copy from artwork image + series, material, features, and artist profile using ChatGPT; free plan: 10/month, Pro plan: unlimited.
- Artwork Proposals — Send curated artwork lists to connected galleries with notes and a proposal title.
- Consignment & Dispatch — Accept/decline on both sides, then dispatch with auto-generated PDF delivery documentation.
- Social Media Posting — Connect Facebook Pages and Instagram accounts via OAuth; post artworks with auto-generated captions; track live likes and comments from the dashboard.
- Portfolio System — Create multiple portfolios, embed via iframe, WordPress plugin, or Wix App.
- Artist Dashboard — view top-selling series, revenue charts (3/6/12 months), gallery stats, recent sales, new work, and connection requests.
- Onboarding Checklist — Step-by-step guided setup covering art types, profile, bio, series, materials, features, and first artwork upload.
- Real-time Chat & Notifications — Firebase Cloud Messaging for in-app inbox and push notifications triggered by every key event.
b. For Galleries
- Artwork Inventory — All accepted/consigned artworks from connected artists in one view with full filters.
- Proposal Review — Accept or decline individual artworks from artist proposals with comments.
- Sell Artwork — Mark any artwork as sold; enter sold price and comments; artist and gallery both notified automatically.
- Multi-Platform e-Commerce Sync — Sync any artwork to WooCommerce, Shopify, Wix, Squarespace, or SquareUp with one click; automatic currency exchange shown before sync.
- Cross-Platform Inventory Sync— When a product sells on any one platform, it is automatically removed from all other connected stores via webhook management.
- Gallery Dashboard — Connected artists, artwork values, items sold, turnover times, new products, performance charts
- Real-time Messaging — Communicate with artists directly in-app; automated system messages for all consignment events.
Platform-Wide Features
- PDF Delivery Documentation — Generated using iTextSharp (.NET); includes consignment agreement, all artwork details, commission terms.
- 18+ Email Events — System and custom email templates with dynamic merge parameters; full template editor with live preview
Subscription Plans (Stripe) — Free and Pro tiers for both Artists and Galleries; monthly and yearly billing; 4 Stripe products total. - Admin Panel — Manage users, global limits, email templates, application logs, and system settings.
- Image Cropper — Crop, rotate, and zoom artwork images to correct the aspect ratio before uploading.
1. Mobile App (Flutter — iOS & Android)
A dedicated Flutter mobile app was built alongside the web platform, giving artists a professional tool to manage their work directly from their studio.
i. Mobile App Features
- HD Artwork Photography: Takes high-resolution photos of artworks straight from the device camera inside the app.
- Multi-Dimensional Image Upload: Upload images in multiple dimensions adapted to different display contexts (thumbnails, gallery views, eCommerce listings).
- Artwork Management: The On the Go mobile app allows you to create, edit, and manage artworks with the same feature set as the web portal.
- Proposals & Consignments: Generate proposals to galleries and keep track of consignment status directly from the mobile app.
- Real-time: Push Notifications, Firebase Cloud Messaging sends you prompt notifications as soon as a gallery accepts, declines, or sells your artwork.
- Notifications: Feed full history of notifications with event types that are labeled (e.g., Proposal Accepted, Consignment Dispatched, etc.).
- In App Chat: Communicate in real-time with galleries connected to you, using the same Firebase backend as the web app.
- Cross-Platform: Parity-all main artist features available on both web and mobile; the data syncs in real time across the devices.
ii. Mobile Tech Stack
- Framework: Flutter (cross-platform — single codebase for iOS + Android).
- Backend API: ASP.NET Core (shared with web app).
- Real-time: Firebase Cloud Messaging (push notifications + chat).
- Auth: JWT-based authentication (shared with web app).
- Image Handling: Native camera integration + multi-dimensional upload pipeline.
- State: Flutter state management (Provider / BLoC pattern).
- Deployment: Apple App Store + Google Play Store
2. Full Tech Stack & Integrations
a. Technology Stack
| Layer | Technology |
|---|---|
| Web Frontend | Angular |
| Mobile App | Flutter (iOS + Android) |
| Backend API | ASP.NET Core |
| Real-time Backend | Firebase (Cloud Messaging + Database) |
| PDF Generation | iTextSharp (.NET Library) |
| Payments | Stripe (Subscriptions — Monthly + Yearly) |
| AI / LLM | OpenAI / ChatGPT API |
| Auth | OAuth 2.0 (WooCommerce, Facebook, Instagram) |
| Deployment | Cloud-hosted SaaS architecture |
b. Third-Party Integrations
| Platform | Integration Type | What It Does |
|---|---|---|
| WooCommerce | OAuth 2.0 + Webhooks | Sync artworks, receive sold events, and currency exchange |
| Shopify | API + Webhooks | Sync artworks, auto-remove when sold |
| Wix | API | Sync artworks to the Wix store |
| Squarespace | API | Sync artworks to the Squarespace store |
| SquareUp (Square) | API | Sync artworks to the Square store |
| Graph API | Connect Pages, post artworks, get insights | |
| Instagram Graph API | Connect accounts, post artworks, track engagement | |
| Stripe | Subscriptions API | 4 products: Artist Free/Pro, Gallery Free/Pro |
| Firebase | Cloud Messaging | Push notifications + real-time chat |
| OpenAI / ChatGPT | Completions API | AI description + social post generation |
| WordPress | Custom Plugin | Embeddable portfolio on WordPress sites |
| Wix App | Wix App Market | Embeddable portfolio on Wix sites |
| iTextSharp | .NET Library | Auto-generate consignment PDF agreements |
What the Client Said?
Here’s what the client said about working with us on this Saas-based application.
Here’s the feedback from the customer on this project. See customer feedback.
The Result
ArtFlow Pro is now a live, production-ready SaaS platform for art galleries, actively used by artists and galleries. From AI-powered descriptions to real-time eCommerce sync across 5 platforms — every feature was built with both the artist and gallery experience in mind.
5.0 / 5.0 on Clutch since July 2023.
Ready to Build Something Like This?
Whether you need a SaaS platform, a mobile app, an AI integration, or a complete digital product — we have done it before, and we can do it for you.
At Orbilon Technologies, we don’t just write code. We understand your business, your users, and your goals — then we build software that actually works. Let’s turn your idea into reality.
Email: support@orbilontech.com
Website: orbilontech.com
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